WORKFLOW EMAIL FORWARD Tcode S036

Assuming the SMTP has been configured in transaction code SCOT, please contact your System administrator to configure SMTP in your server. Create Automatic Forwarding using transaction code SO36. Specify the SAP user id in the field "User" and the Outlook email address in the field "Forward to". Specify the recipient address type as "U - Internet address" and press Execute. Thus if SMTP was correctly configured, then as soon as email is received in your SAP inbox, you will receive an email in Outlook as well. To change the Outlook email address, use transaction SO36.

Sending P.O. By Mail To Vendor

Is there any standard programm for sending P.O.'s by e-mail to vendor's email-id?

You need to do some configuration for this.

- Goto NACE .
- Select EF and click on OUTPUT TYPES.
- Then select Output Type NEU and click on processing routines .
- In that you have to add a new entry - medium 5 .
- Then you need to assign a program, form routine and form.
- You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
- Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
- For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
- Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as
TEXT_SYMBOL_REPLACE .
- Now the subject will be PO No. 1800004202.
- You need to maintain your email id in tcode SU01 and also the vendor's email id.
- Now while creating a new purchase order , change the medium to External Send .
- Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
- Goto tcode ME9F .
- Execute.
- Select the checkbox and click on Output Message.
- You will get a message MAII 00000000000001 generated .

If the BASIS guys have made the necessary configuration for sending mail then the mail will go .

You can see the status in tcode SOST.

If you want to use a z-programm and z-form then you need add the functions used in standard programm SAPFM06P for generating mail in your z-programm.

PO Email - Subject with PO Number and Message Body

To make the PO number appear in the email subject please do the
following.

In configuration: Materials Management -> Purchasing -> Messages ->
Output Control -> Message Types -> Define Message Types for Purchase
Order -> Maintain message types for PO -> highlight your output type ->
select mail title and texts and enter the following in the title line:
PO number &EKKO-EBELN&

Then, double click on your PO output type to advance to the General data
tab. At the bottom of this tab there is an area called 'Replacement of
text symbols'. In the Program field, enter SAPMM06E, then in the FORM
routine field, enter: TEXT_SYMBOL_REPLACE. THIS SHOULD BE IN THE TAB EMAIL.

To Create Body of Message. GO to Tcode SODIS. Under Document Folder create a document named "Email" (or any other name) and write whaterver you want to appear in the body of the email message. Then go to above MAIL tab in output setting enter the document name EMAIL in the field DOCUMENT and Save it.

THat is all. Now when you send PO from SAP to Vendor to his email Id, the email will have the following:

1 . PO in PDF format.
2. Subject will have PO Number
3. Body of the message will have whatever you had typed under the document EMAIL in tcode SODIS.

SCOT - eMail From SAP

SCOT Forwarding alerts as mails -

SAP BASIS - SOST