New processing functionality has been added to the MIR7 - Park Invoice Transaction. The new processes, listed below will be effective Thursday, September 9, 2004.
Paying invoices when the unit price of the invoice is less than the unit price listed in a Purchase Order (PO). An error situation will occur if one attempts to process an invoice that is $750 or 30% less than the unit price listed in a purchase order line item. This functionality is being instituted to aid in the prevention of exhausting the entire quantity of a PO line item when making partial invoice payments. The following error message will be displayed when the conditions of the tolerance are met: “Price too low (below tolerance limit of $750 or 30%”). If you encounter this error, please review and compare the quantity entered in the MIR7 transaction against the actual quantity of the invoice being paid. In most cases, changing the quantity in the MIR7 transaction to match the quantity being invoiced will resolve the error. If the invoice price is accurate and the unit price is $750 or 30% less than the unit price of the PO, please contact your local purchasing department to discuss a possible modification of the PO.
Paying invoices against expired framework orders (FOs). All invoices and credit memos for purchases made during the effective period of a framework order must take place within 60 days after the expiration date of a FO. This rule applies to all framework order types. Attempts to enter invoices or credit memos with a posting date greater than 60 days past the FO expiration date will result in the following error: “Blanket purchase order 6500000000: validity (01/01/2003 – 01/01/2004) not complied with”. If you encounter this error, please use transaction ZME_NEW_FO_NBR - Find New Purch Contract FO Nbr to determine if a new framework order has been issued for the requirements of the expired FO. This transaction is appropriate for FOs that are issued against purchasing contracts and is not applicable to department specific FOs. Input the old framework order number in the appropriate field of the displayed transaction and select the execute button. If a new FO has been issued the new FO number will be displayed. In most cases you may use the new FO number in making your invoice payment. (**A word of caution about using a new FO number – please compare the vendor in the new FO to the vendor in your invoice. If the vendor in the new FO is not the same as the vendor in the old FO – do not use the new FO number.) If an invoice is greater than 60 days past the expiration date of the FO and a new FO has not been issued, you will need to contact your local Purchasing Department to discuss your options in processing the invoice.
Determining when framework orders expire: Copies of department FOs are forwarded to the department of record and the FO document will contain the expiration date. You may also access transaction ZME_FO_EXP_DT - Framework Order Expiration Date. This transaction is applicable to all FO types. Enter the FO number or a vendor number in the selection screen that will be displayed and select the execute button. The expiration date of the FO will be displayed. Additionally, for FOs issued by the UTK Purchasing Department against purchasing contracts, you may access the UTK Purchasing web site and monitor the status of purchase contract/FO that is scheduled to expire. Once the UTK Purchasing web site is accessed - select the “Announcements link”. Instructions have been attached that will aid in adding the UTK purchasing web address in the favorites section of your SAP main menu. Please note: Purchases should not be made against a framework order after it has expired. Any questions concerning framework order validity periods or the proper framework order to use in processing an invoice should be directed to your local purchasing department for additional clarifications.
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